Project Budget Template
Detailed project budget with cost tracking and variance analysis.
A project budget is only useful if you track against it. This free Project Budget template breaks your costs into categories, captures planned versus actual spend, and shows the variance — so overspends surface early, while you can still do something about them.
How to use it: enter your cost categories and planned amounts, then record actuals as the project spends. The planned-vs-actual view and variance highlight where you're over or under, giving you the numbers to manage your sponsor's expectations with confidence.
Key features
- Cost categories with planned amounts
- Planned vs actual tracking
- Variance analysis
- Early warning on overspend
- Works in Excel and Google Sheets
This template is designed for professionals and teams working in Project Management ⭐ who want to manage Planning Phase tasks efficiently in Microsoft Excel — without the need for expensive specialist software.
The Project Budget Template is part of our Project Management ⭐ collection — downloaded 4 times and counting. Built from real-world experience by the ExcelGurukul team and tested across multiple industries and roles.
Frequently asked questions
Is the project budget template free?
Yes, free with no registration.
Does it show variance?
Yes, it compares planned vs actual and highlights the difference.
Can I add my own cost categories?
Yes, the categories are fully editable.
Which currency does it use?
Any — enter amounts in your own currency.