Planned vs Actual Tracker
Compare planned vs actual progress on schedule and budget.
A plan is only useful if you measure reality against it. This free Planned vs Actual Tracker puts your planned schedule and budget side by side with what actually happened, highlighting the variance — so you can see early where the project is drifting and act before it's too late.
How to use it: enter your planned figures for each task or period, then fill in actuals as they happen. The comparison shows where you're ahead or behind on time and cost, giving you the evidence to re-plan or escalate with confidence.
Key features
- Compare planned vs actual progress
- Schedule and budget variance
- Early warning of drift
- Evidence for re-planning and escalation
- Works in Excel and Google Sheets
This template is designed for professionals and teams working in Project Management ⭐ who want to manage Execution Phase tasks efficiently in Microsoft Excel — without the need for expensive specialist software.
The Planned vs Actual Tracker is part of our Project Management ⭐ collection — downloaded 21 times and counting. Built from real-world experience by the ExcelGurukul team and tested across multiple industries and roles.
Frequently asked questions
Is this tracker free?
Yes, free download, no sign-up.
What does it compare?
Planned vs actual on both schedule and budget.
Can I use it per task or per period?
Yes, it works for either.
Does it work in Google Sheets?
Yes, in both Excel and Google Sheets.