Log every office visitor with pass number purpose host time in and time out for security records
A gate pass or visitor register is the first line of office security, and it is only useful if every visit is written down the same way. This free visitor gate pass register logs the pass number, visitor, purpose, host, time in and time out in one Excel sheet.
How to use it: at the reception desk, issue a pass number, note the visitor's name, purpose and who they are meeting, and record the time in. Fill in the time out when the visitor leaves. Filter by date or host whenever you need to check a past visit.
This template is designed for professionals and teams working in Business & Operations who want to manage Administration tasks efficiently in Microsoft Excel — without the need for expensive specialist software.
The Visitor Gate Pass Register is part of our Business & Operations collection — downloaded 5 times and counting. Built from real-world experience by the ExcelGurukul team and tested across multiple industries and roles.
Yes, it is a free download with no sign-up required.
A gate pass is a record or document that authorises a visitor or material to enter or leave premises.
This register is built for visitors. For material movement you can add columns such as item and quantity.
Keep them for as long as your company's security or audit policy requires.