Event Budget Planner
Complete event budget planner with vendor tracking and expense management.
Events overspend when costs aren't tracked against a plan. This free Event Budget Planner lets you set a budget by category — venue, catering, AV, marketing — and track actual costs against it, so you can see where the money's going and stay within budget right up to the day.
How to use it: set your budget for each category, then record actual and committed costs as you book suppliers. The planned-vs-actual view shows where you're over or under, so you can adjust before it's too late.
Key features
- Budget by event category
- Planned vs actual costs
- Track committed spend
- Stay on budget to the day
- Works in Excel and Google Sheets
This template is designed for professionals and teams working in Event Planning & Management who want to manage Corporate Events tasks efficiently in Microsoft Excel — without the need for expensive specialist software.
The Event Budget Planner is part of our Event Planning & Management collection — downloaded 14 times and counting. Built from real-world experience by the ExcelGurukul team and tested across multiple industries and roles.
Frequently asked questions
Is it free?
Yes, free download with no sign-up.
What does it track?
Event costs by category, planned against actual.
Does it show overspend?
Yes, planned vs actual for each category.
Which currency does it use?
Any — enter amounts in your own currency.