Software License Tracker
Track software licenses, renewal dates and compliance.
Software licenses are easy to over-buy, under-use and accidentally let lapse. This free Software License Tracker keeps every license in one place — product, seats, renewal date and cost — so you stay compliant, avoid surprise renewals, and stop paying for seats you don't use.
How to use it: list each software product with its license count, assigned seats, renewal date and annual cost. Sort by renewal date to plan ahead, and compare seats owned versus used to right-size your spend at renewal.
Key features
- Track licenses, seats and renewals
- Renewal dates and annual cost
- Seats owned vs used
- Avoid lapses and over-buying
- Works in Excel and Google Sheets
This template is designed for professionals and teams working in Technology & IT who want to manage Infrastructure & Assets tasks efficiently in Microsoft Excel — without the need for expensive specialist software.
The Software License Tracker is part of our Technology & IT collection — downloaded 10 times and counting. Built from real-world experience by the ExcelGurukul team and tested across multiple industries and roles.
Frequently asked questions
Is the license tracker free?
Yes, free download, no sign-up.
What does it track?
Software products, seats, renewal dates and costs.
Does it help with compliance?
Yes, by keeping license counts and usage visible.
Is it editable?
Fully editable in Excel or Google Sheets.